The timetable for submission of 2016–2017 Annual Reports is as follows:

• Friday, June 30: Individual reports from faculty, librarians, and professional staff submitted to director or department chair
• Friday, July 21: Department reports submitted to dean or associate vice president
• Tuesday, August 8: Associate vice president and dean reports submitted to vice president, provost, or CIO

Annual report forms are posted on the Human Resource Management website under the Forms navigation bar.

Sponsored Program Operations and Pre-Award and Contract Services are moving to Buckham Hall B206 on Thursday, June 22. We expect some disruption of services from Wednesday, June 21, through Tuesday, June 27, as equipment and supplies are packed, moved, and unpacked.

Please keep these dates in mind when planning your fiscal year-end activities as well as proposal, procurement, and payroll transaction deadlines.

If you anticipate any urgent transactions or submissions, please contact Sponsored Programs as soon as you become aware but no later than noon Wednesday, June 21.

We will make every attempt to keep the impact of the move to a minimum.

As a state agency, Buffalo State College is required by New York State Finance Law to purchase from "preferred sources" whenever possible. Every effort should be made to purchase from Corcraft (Division of Correctional Industries), NYS Industries for the Disabled (NYSID), and New York State Preferred Source Program (NYSPSP) for People Who Are Blind when the form, function, utility, cost, and delivery terms meet the needs of the campus. Please become familiar with the websites, products, and services offered by preferred sources. Many commonly purchased items such as toner, general office supplies, filing cabinets, and furniture can and should be obtained through a preferred source.

The preferred source catalogs are occasionally updated. Please download or bookmark the List of Preferred Source Offerings (PDF, 1.2 MB). Contact Steve Olsen, assistant to the comptroller for procurement, 878-4113, with questions.

From the Chair of the College Senate
The College Senate Office and I congratulate Howard Reid, professor of psychology, who has been elected to serve as chair of the College Senate for the 2017–2018 academic year. We wish him all the best in his new role as governance leader for Buffalo State College.

The assistant dean of the School of Natural and Social Sciences (SNSS) is a 12-month position beginning September 1, 2017; it is a two-year appointment with the possibility of renewal depending on the status of projects assigned. Job responsibilities include the following:

• Serving as a member of the SNSS probation advising team, along with the associate dean and the adviser for first-semester recovery
• Performing other duties focused on enrollment and retention initiatives
• Teaching three courses annually

Required Qualifications
Tenured faculty member in one of the departments in the School of Natural and Social Sciences at Buffalo State College with a consistent record of service. For full consideration, please send a letter of interest and a current curriculum vitae to seversmw@buffalostate.edu by Friday, June 30.

The Buffalo State community is saddened by the death of Melvin J. Hoffman, professor emeritus of English, who died on May 17, 2017. He is survived by his wife, Jennifer, and two children. The family received visitors on Sunday, May 21. Additional information is available online.

From the Chair of the College Senate
Thank you to all the administrators and senators for their dedication and hard work on the College Senate during the 2016–2017 academic year. The College Senate would like to congratulate the following members of the faculty and professional staff who have been elected to serve on the College Senate, via their respective schools, and as at-large senators for the term 2017–2020:

At-Large Senators (Faculty)
David Carson, SUNY Distinguished Service Professor, History and Social Studies Education
Steve Macho, Associate Professor, Career and Technical Education

University Faculty Senator (Faculty)
Joseph Marren, Chair and Professor, Communication

Alternative University Faculty Senator (Professional Staff)
Amy Rosen-Brand, Associate Director, Student Accessibility Services

School of Arts and Humanities (Faculty)
Jozef Bajus, Associate Professor, Design
Seth Oyer, Assistant Professor, Communication

School of Education (Faculty)
Angela Patti, Assistant Professor, Exceptional Education
Krista Vince Garland, Assistant Professor, Exceptional Education

School of Natural and Social Sciences (Faculty)
Kenneth Mernitz, Associate Professor, History and Social Studies Education
Kevin Williams, Associate Professor, Earth Sciences and Science Education

School of the Professions (Faculty)
Jill D’Angelo, Associate Professor, Criminal Justice
Arlesa Shephard, Assistant Professor, Fashion and Textile Technology

Professional Staff Caucus
Deborah Sarratori, Assistant Director of Medical Administration, Weigel Health Center
Andrew Garrity, Associate Database Administrator, RITE Services

The Buffalo State community is saddened by the death of Raymond A. Chamberlain, director of Computing Services (retired), who died on April 12, 2017. Additional information is available online.

Procurement Cards
Procurement cardholders will no longer be required to complete and submit procurement card order forms (XLSX, 75.4 KB). Cardholders must state the business purpose for all purchases on their original invoices or receipts.

Travel/NET Cards
All Travel/NET cardholders will be allowed to purchase meals using their cards. Travelers must stay within the per diem rate of their travel destination. Domestic per diem rates for meals can be found on the General Services Administration website. Foreign per diem rates for meals can be found on the U.S. Department of State website. Cardholders cannot charge meals on a card and claim meal per diem reimbursement for the same trip. Travelers must decide on their preferred method of payment before they travel. 

Fuel is now an allowable charge on both personal and rental vehicles. Cardholders cannot charge fuel for their personal car and claim mileage reimbursement for the same trip. A mileage reimbursement form (XLSX, 13.6 KB) must be submitted if a Travel/NET card was not used for the purchase of fuel.

Current news concerning Citibank Corporate Cards can be found on the Accounts Payable website.

Current news relating to travel regulations and policies can be found on the Travel Services website.

Please contact Bonnie McKay, procurement and travel card administrator, 878-4117, with questions.

Buffalo State College has received notification from the SUNY Comptroller’s Office that Buffalo State’s advance account must be inactivated by May 31, 2017. Travel advances, payroll advances, and other miscellaneous petty cash accounts will no longer be possible after the advance account is terminated.

Please be aware, and consider the New York State Citibank Travel Card or the Non-Employee Travel (NET) Card as an alternative to travel advances. Applications for these cards are available through the Accounts Payable Office.  

For questions regarding payroll, please call the Payroll Office at 878-4124.

For other questions, please call the Accounts Payable and Travel Services Office at 878-4117.