Bengals Dare to Care Day will take place Saturday, September 23, and we need your help! The Civic and Community Engagement Office is seeking 80 site coordinators and 20 event assistants to volunteer. The following positions are needed:

Site coordinators assist with logistics. This critical role helps support the community partner and volunteers during the project. Your responsibilities will include signing students in to your project, greeting and communicating with your community partner on the day of the event, keeping your volunteers motivated and safe, facilitating a reflection discussion after the project is complete, and being a point of contact with the CCE throughout the morning. In return, you will get to know a great group of community-minded students, meet incredible community members, and receive a delicious lunch. Site coordinators are needed from 7:30 a.m. to 1:00 p.m. on September 23. Site coordinator volunteers must be available for one of the following mandatory training dates:

Tuesday, September 19, 12:30–1:30 p.m., Science and Mathematics Complex 173
Wednesday, September 20, 6:00–7:00 p.m. Science and Mathematics Complex 170

Event assistants register participants, hand out T-shirts, get participants on the right bus, support crowd control, and carry out other general event tasks. Many hands make light work. Event assistants are needed from 7:30 to 10:30 a.m. on September 23. Event assistants must be available for one of the following mandatory training dates:

Tuesday, September 19, 12:30–1:00 p.m., Technology Building 258
Wednesday, September 20, 1:00–1:30 p.m. Technology Building 173

Please complete the site coordinator and event assistant registration form to let us know your interest.

Thank you for your consideration. Please email the CCE or call (716) 878-3919 with questions.

As previously announced, E. H. Butler Library will be undergoing additional renovations in the upcoming months. During this period, our “usual” Archives and Special Collections areas will be inaccessible. We expect reduced on-site services until January 2024.

We ask all staff and faculty members who may be using archival or special collections’ material during that time to consider collections or items that may be used for coursework, research, media, or university planning purposes and to please contact Archives and Special Collections with specific requests for the upcoming fall semester as soon as possible. We will try to maintain such material in more readily accessible spaces, though please note that any and all material may be intermittently unavailable. The more specific the request, the more likely it is that we can work with our very limited space to secure materials and make them accessible.

Beyond the general Butler Library catalog, the Special Collections’ web pages and indices and digitized Special Collections’ items and collections are also accessible online.

Continuously updated information regarding the construction project can be found on the library’s website.

Twelve Buffalo State University students, three faculty and staff members, and two community members have returned from another inspiring trip to Rwanda, Africa. This annual trip is coordinated by Buffalo State’s Anne Frank Project, a proud member program of the Michael and Nancy Chicola International Professional Development Schools Consortium. For 15 days, from June 18 to July 2, the 2023 Buffalo State delegation was immersed in Rwanda’s culture, history, post-genocide reconciliation processes, beautiful landscapes, and national parks. The students helped train more than 100 Rwandan primary and secondary teachers in using story-based learning in their classrooms and schools. This is the 10th Buffalo State delegation AFP has brought to Rwanda, totaling over 150 students whose stories have been influenced forever by this unique international experience.

The students’ blogs vividly share their personal experiences. The students will also share their stories in person at the Anne Frank Project’s 15th annual social justice festival, AFP 2023: Ideas + Action = Justice, on campus Wednesday and Thursday, October 4 and 5.

Internal applications are being accepted for a temporary administrative assistant 2 position on campus. This is an internal job posting open to employees of SUNY Buffalo State who are currently paid from any state-appropriated-funds payroll.

Applicants may be given a discretionary hold from their permanent budget title for this temporary position.

Title: Administrative Assistant 2
Department: President’s Office
Salary Grade: SG-15
Negotiating Unit: CSEA, Non-competitive

Brief Job Description
New York State Department of Civil Service job descriptions are available on the NYS Department of Civil Service website.

Administrative assistants ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports. They establish office procedures; design filing systems; implement policies and procedures; maintain efficient work flow; resolve day-to-day operational problems; respond to phone calls; sort paper and electronic mail; organize, expedite, and follow up on projects; and coordinate information flow by acting as a liaison among executives, staff, other employees, and the public.

Duties will include but are not limited to the following:

Support the day-to-day operations, assignments, and communications in the President’s Office.

• Will be responsible for receiving and screening incoming calls, visitors, and emails for the chief of staff and SUNY associates. Will maintain the chief of staff’s calendar and schedule appointments.
• Will interview, hire, train, and supervise all student assistants and graduate students within the office. Will assist the chief of staff with the preparation and planning for the President’s Office meetings with a variety of external constituents.
• Will be responsible for planning, implementing, and coordinating various acknowledgment initiatives including preparing and designing correspondence; managing schedules; arranging space, equipment, and refreshments; and answering calls and emails.
• Will prepare departmental follow-up materials, minutes, and correspondence.
• Will coordinate and assist with preparation of annual academic and administrative calendars for the university.
• Will assist with annual appointments of presidential committees by updating rosters, proposing language for campuswide announcements, preparing letters, and providing administrative support to the committees.

To view the required qualifications and to apply, please view the posting on the Buffalo State Job Opportunities website.

This posting closes Wednesday, July 26.

Internal applications are being accepted for a temporary administrative assistant 2 position on campus. This is an internal job posting open to employees of SUNY Buffalo State who are currently paid from any state-appropriated-funds payroll.

Applicants may be given a discretionary hold from their permanent budget title for this temporary position.

Title: Administrative Assistant 2
Department: President’s Office
Salary Grade: SG-15
Negotiating Unit: CSEA, Non-competitive

Brief Job Description
New York State Department of Civil Service job descriptions are available on the NYS Department of Civil Service website.

Administrative assistants ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports. They establish office procedures; design filing systems; implement policies and procedures; maintain efficient work flow; resolve day-to-day operational problems; respond to phone calls; sort paper and electronic mail; organize, expedite, and follow up on projects; and coordinate information flow by acting as a liaison among executives, staff, other employees, and the public.

Duties will include but are not limited to the following:

Support the day-to-day operations, assignments, and communications in the President’s Office.

• Will be responsible for receiving and screening incoming calls, visitors, and emails for the chief of staff and SUNY associates. Will maintain the chief of staff’s calendar and schedule appointments.
• Will interview, hire, train, and supervise all student assistants and graduate students within the office. Will assist the chief of staff with the preparation and planning for the President’s Office meetings with a variety of external constituents.
• Will be responsible for planning, implementing, and coordinating various acknowledgment initiatives including preparing and designing correspondence; managing schedules; arranging space, equipment, and refreshments; and answering calls and emails.
• Will prepare departmental follow-up materials, minutes, and correspondence.
• Will coordinate and assist with preparation of annual academic and administrative calendars for the university.
• Will assist with annual appointments of presidential committees by updating rosters, proposing language for campuswide announcements, preparing letters, and providing administrative support to the committees.

To view the required qualifications and to apply, please view the posting on the Buffalo State Job Opportunities website.

This posting closes Wednesday, July 26.

Internal applications are being accepted for a temporary administrative assistant 2 position on campus. This is an internal job posting open to employees of SUNY Buffalo State who are currently paid from any state-appropriated-funds payroll.

Applicants may be given a discretionary hold from their permanent budget title for this temporary position.

Title: Administrative Assistant 2
Department: President’s Office
Salary Grade: SG-15
Negotiating Unit: CSEA, Non-competitive

Brief Job Description
New York State Department of Civil Service job descriptions are available on the NYS Department of Civil Service website.

Administrative assistants ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports. They establish office procedures; design filing systems; implement policies and procedures; maintain efficient work flow; resolve day-to-day operational problems; respond to phone calls; sort paper and electronic mail; organize, expedite, and follow up on projects; and coordinate information flow by acting as a liaison among executives, staff, other employees, and the public.

Duties will include but are not limited to the following:

Support the day-to-day operations, assignments, and communications in the President’s Office.

• Will be responsible for receiving and screening incoming calls, visitors, and emails for the chief of staff and SUNY associates. Will maintain the chief of staff’s calendar and schedule appointments.
• Will interview, hire, train, and supervise all student assistants and graduate students within the office. Will assist the chief of staff with the preparation and planning for the President’s Office meetings with a variety of external constituents.
• Will be responsible for planning, implementing, and coordinating various acknowledgment initiatives including preparing and designing correspondence; managing schedules; arranging space, equipment, and refreshments; and answering calls and emails.
• Will prepare departmental follow-up materials, minutes, and correspondence.
• Will coordinate and assist with preparation of annual academic and administrative calendars for the university.
• Will assist with annual appointments of presidential committees by updating rosters, proposing language for campuswide announcements, preparing letters, and providing administrative support to the committees.

To view the required qualifications and to apply, please view the posting on the Buffalo State Job Opportunities website.

This posting closes Wednesday, July 26.

Internal applications are being accepted for a temporary administrative assistant 2 position on campus. This is an internal job posting open to employees of SUNY Buffalo State who are currently paid from any state-appropriated-funds payroll.

Applicants may be given a discretionary hold from their permanent budget title for this temporary position.

Title: Administrative Assistant 2
Department: President’s Office
Salary Grade: SG-15
Negotiating Unit: CSEA, Non-competitive

Brief Job Description
New York State Department of Civil Service job descriptions are available on the NYS Department of Civil Service website.

Administrative assistants ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports. They establish office procedures; design filing systems; implement policies and procedures; maintain efficient work flow; resolve day-to-day operational problems; respond to phone calls; sort paper and electronic mail; organize, expedite, and follow up on projects; and coordinate information flow by acting as a liaison among executives, staff, other employees, and the public.

Duties will include but are not limited to the following:

Support the day-to-day operations, assignments, and communications in the President’s Office.

• Will be responsible for receiving and screening incoming calls, visitors, and emails for the chief of staff and SUNY associates. Will maintain the chief of staff’s calendar and schedule appointments.
• Will interview, hire, train, and supervise all student assistants and graduate students within the office. Will assist the chief of staff with the preparation and planning for the President’s Office meetings with a variety of external constituents.
• Will be responsible for planning, implementing, and coordinating various acknowledgment initiatives including preparing and designing correspondence; managing schedules; arranging space, equipment, and refreshments; and answering calls and emails.
• Will prepare departmental follow-up materials, minutes, and correspondence.
• Will coordinate and assist with preparation of annual academic and administrative calendars for the university.
• Will assist with annual appointments of presidential committees by updating rosters, proposing language for campuswide announcements, preparing letters, and providing administrative support to the committees.

To view the required qualifications and to apply, please view the posting on the Buffalo State Job Opportunities website.

This posting closes Wednesday, July 26.

The Arthur O. Eve Educational Opportunity Program at Buffalo State has again received a Summer Food Service Program (SFSP) grant, this year for the class of 2027. Jude Jayatilleke, senior academic advisor, with assistance from Jessica Berg, director of pre-award and contract services in the Sponsored Programs Office, applied for and secured the grant (formerly known as the USDA Grant), sponsored by the State Education Department for up to $46,945. Congratulations and thank you to everyone involved.

SFSP is a federally funded state-administered program that reimburses providers who serve healthful meals to children and teens ages 18 and under in low-income areas at no charge primarily during the summer months when school is not in session.

Two new online learning certificate programs are available to prepare CSEA-represented New York State employees to advance their careers or gain extra knowledge to stay competitive in their current positions:

Diversity, Equity, and Inclusion (DEI) – CSEA-represented employees can develop their knowledge and skills in DEI to help foster thriving and cohesive teams.

Microsoft Excel 2016 Essentials – CSEA-represented employees can develop and improve their skills with this popular computer application.

Online learning certificate programs allow employees to take a series of online courses on a single topic. To register, CSEA-represented state employees must first apply for a Partnership Online Learning License in the Statewide Learning Management System (SLMS). After receiving the license, employees can register in the SLMS for the online learning certificate program of their choice.

Eligible employees may apply between July 10, 2023, and January 30, 2024. To earn a certificate, participants must successfully complete all required courses by January 30, 2024.

Supervisory approval is not required for courses taken outside of the normal workday.

Additional program information is available on the NYS & CSEA Partnership website.

Space in these statewide programs is limited. Register now.

Please contact the NYS & CSEA Partnership, (800) 253-4332, to learn more.

Internal applications are being accepted for the position of associate dean of academic standards and student success on campus. This is an internal job posting open to employees of SUNY Buffalo State who are currently paid from any state-appropriated-funds payroll.

Title: Associate Dean / Associate Dean of Academic Standards and Student Success
Department: School of Arts and Sciences
Salary: Competitive
Negotiating Unit: M/C

Brief Job Description
This calendar year Management/Confidential position reports to the dean of the School of Arts and Sciences (SAS) and works closely with the associate dean of curriculum and assessment and SAS department chairs. This position represents the SAS at various functions and meetings, has authority in matters related to academic standards and readmission within the School of Arts and Sciences, and plays a leadership role in student success within the school.

Selected job duties include the following:

Academic Standards

• Serve on Academic Appeals Committee (petition review)—AAC meets biweekly to review petitions.
• Academic Misconduct Committee—see DOPS I:17:03 and VIII:04:00.
• Oversee academic grievance process—see DOPS I:17:02.
• Academic standing review.

  ¤ This includes student file review and dismissal appeal review in late December/early January and late May/early June.
  ¤ Helps students, as needed, with the dismissal appeal process.
  ¤ Dismissal letters (email and postal letters) are sent by the Academic Standards Office; all other letters are sent via email by the dean’s office.
  ¤ Review all SAS dismissal appeals and determine if dismissals should be rescinded.
  ¤ Support SAS probation students (AW, P, and P2)
  e.g., holds on accounts and meetings, contract development, success plan development.

• Develop a support plan for students receiving Letters of Concern.
• Develop a support plan for students with a 2.0 (or higher) cumulative GPA, but less than 2.0 GPA in their major.
• Grading and Course Access
  ¤ Approve grade change forms.
  ¤ Oversee compliance with midterm and final grading windows as well as use of the Bengal Success Portal.
  ¤ Manage and support grade challenges and grievances.
  ¤ Approve graduate and undergraduate course by contracts.
  ¤ Approve graduate and undergraduate course by contracts/independent studies/special projects.
  ¤ Manage X grades.
  ¤ Monitor and administer foreign language waivers and course substitutions.

Readmission Application Review and Processing

• Applications are submitted on an ongoing basis.
• Guidance
  ¤ Approve applications of students with a 2.0 GPA or higher.
  ¤ If student has less than a 2.0 GPA—determine if there is a path to graduation (e.g., by changing major, moving to INS program); consult with the department, if needed, if the student will stay in their major; some readmit students with fewer than 60 credit hours can be advised to come back as undeclared.

Student Success

• Serve on Care Team—the Care Team meets biweekly or monthly.
• Oversee existing student persistence and retention initiatives (e.g., work with the Roar 2 Success initiative; work closely with the professional advisors; follow students using our early alert system).
• Develop and implement more sustainable and more systematic initiatives in consultation with relevant parties aimed at assisting students before they are so far behind they cannot catch up
• Serve on Orientation Committee and coordinate school participation in First-Year and Transfer Orientation.
  ¤ Coordinate logistics of department participation (e.g., confirming room assignments, disseminating Orientation schedule to chairs).
  ¤ Support departments in developing new strategies for academic department time at Orientation.
• Serve on the Academic Convocation Committee—First-Year Convocation is the Friday before classes begin.
• Provide day-to-day support to chairs and faculty members who need to know about student-related DOPS policies and who may have challenging student issues.
• Advising.

¤ Provide weekly reports of incoming transfer and readmit students to chairs on a weekly basis and encourage departments to assign faculty advisors to these students.
¤ Support departments in developing new advisement and department engagement plans.
¤ Support coordination of advising between the departments and the Academic Advising Center.
¤ Promote advisement best practices.
¤ Develop professional development workshops for faculty on advising.

• Review course syllabi for requirement compliance and communicate the importance of having updated, accurate syllabi to faculty.

Student Well-Being

• Serve on the Care Team—biweekly meeting of representatives from each school, Student Affairs, Residence Life, University Police, Weigel, and other. Decisions support the emotional, physical, and social well-being of the students.
• DEISJ engagement for success.
  ¤ Within the new syllabi.
  ¤ Campus engagement and belonging.
• Facilitate actions involving the Dean of Students Office and Academic Affairs.
  ¤ No contact orders, student expulsion, extreme illness.
• Support departments on student engagement and conduct within the classroom.

Faculty Development

• Participate in faculty orientation.
• Consult with faculty regarding student success issues.
• Promote campus professional development opportunities.
• Develop student success–related workshops (e.g., faculty advising, disruptive students).

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Serve on the Academic Success Collaborative.

Participate in other committees as assigned by the dean.

Be a member of the dean’s staff and participate in the operation of the Arts and Sciences Office.

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To view the required qualifications and to apply, please view the posting on the Buffalo State Job Opportunities website.

This posting has a priority review date of Monday, July 24.