Attention, student veterans and all military supporters! The Armed Forces Organization at Buffalo State College, sponsored by the Continuing Professional Studies Office, welcomes you to our third annual Veterans Day Silent March on Thursday, November 10.

We will form for the silent march at noon between Chase Hall and the Campbell Student Union. We will step off promptly at 12:10 p.m. and will march to the Veterans Memorial, located between Bacon and Rockwell halls. 

There will be speakers after the march is completed. Lt. Col. Gregory Miller of the 107th Airlift Wing, Niagara Falls Air Reserve Station, will conduct a flyover at 12:20 p.m. A reception in Rockwell Hall will follow the ceremony.

We look forward to seeing you there!

This workshop will present methods of introducing students to the study of formal written argument. Presented by John McKinnis of the College Writing Program on Thursday, December 8, from 3:00 to 4:00 p.m. in Cleveland Hall 418.

Please register online through the CyberQuad registration system or call Chris at ext. 5451.

A common problem the Accounts Payable and Travel Services Office encounters while processing travel reimbursement involves the collection of valid original receipts. At times, you may find that the receipt provided to you from a vendor may not meet the IRS’s required elements of a receipt. If this is the case, reimbursement may still be made if proof of payment accompanies the receipt. It is understood that a traveler has the best intention of returning all necessary travel receipts to our office. We ask for your patience and understanding if additional information is required; it is our goal to process travel reimbursements in a timely and courteous manner. 

IRS-required elements of a receipt:

1. Name of vendor (person or company you paid)
2. Transaction date (when you paid)
3. Detailed description of goods or services purchased (what you bought)
4. Amount paid
5. Form of payment (how you paid: cash, check, or last four digits of credit card)

Proof of payment is required when a receipt does not meet the IRS’s required elements. Proof of payment includes the following:

• Cleared check – Obliterate the bank routing and account numbers printed on the bottom of the check, leaving any numbers in the lower right corner visible. Check the endorsement side of the check and obliterate any legible numbers. Most cleared checks are available as scanned images from your online bank account.
• Credit card statement – Obliterate cardholder address, account number, summary of account information (payment due, balance, etc.), and all other details not relevant to the particular transaction for which reimbursement is requested. If you can still read information through the obliteration, make a copy of the redacted document and submit the copy instead.

If you have any questions concerning receipts or proof of payment, please call our office at ext. 4117.

Below are the procedures for bulk mailing:

1. All bulk mail requests must be e-mailed to John Prentice and Richard Saddleson.
    
2. All e-mail requests require the following information:

• Department name
• Department account number
• Number of pieces
• Number of containers
• Exact location of pickup (building and room number)
• Date of requested pickup (at least one day's notice is required)
• Name of mail service being used (e.g., Mail Masters or other service)
• Any special instructions (e.g., apply labels, sort, etc.)

Contact Prentice, ext. 5515, with questions or concerns. Thank you.

Below are the procedures for the campus Mail Room:

Metered Mail

1. Include a department or individual name in the return address on an envelope or package. Without it, mail will be returned.
2. For mail that needs postage, include a completed blue meter slip with department account number, department name, and signature. If special handling is required (e.g., UPS, Express, Priority, Certified), please indicate this on the meter slip.
3. Seal all manila envelopes and overstuffed envelopes before sending them to the Mail Room.
4. Overlap the flaps of all business-size envelopes. Please make sure they are all facing the same direction.
5. Separate international mail from domestic mail. This includes Canadian mail (the postage is different). Indicate that the mail is international on the meter slip.
6. If enclosed mail includes a staple or paper clip, please make sure it is not in the upper-right corner, where the meter will affix postage; otherwise it will damage the meter machine.
7. Do not mix stamped envelopes or interoffice mail with mail to be metered.
8. Please make sure the blue meter slip is attached to the mail with either a paper clip or a rubber band. Do not staple.
9. Cover all nonprofit organization permits on letters and manila envelopes with a blank label before they arrive at the Mail Room. These envelopes cannot be processed in the meter machine unless permits are covered. This type of mail will be returned if not corrected.
10. Please notify the Mail Room before any large mailing so that we can bring a cart to your location. This makes it much easier for the drivers.

Intracampus Mail

1. Please use only brown interoffice envelopes. Large envelopes must be tied, and small envelopes must have the flaps folded in.
2. Do not mix empty envelopes and interoffice mail in the same bin.
3. Bundle all large mailings by building and department.
4. Please print clearly. All information on any envelope must be clearly printed and legible.
5. Include name and department where mail is to be delivered.
6. Do not attempt to send intracampus mail via metering (postage is not required for intracampus mail).

Contact John Prentice, ext. 5515, with questions or concerns. Thank you.

In select circumstances, property owned by Buffalo State can be included ("traded in") as part of a procurement transaction to acquire a new or replacement piece of property.

The Property Trade-In Form should be used to secure the appropriate campus approvals for the disposition of the property to be traded in.

"Property" is defined as vehicles, boats, furniture, or equipment where a trade-in option is available. The Property Trade-In Form is available on the Business Services website. Please call Business Services at ext. 3169 with questions. Thank you.

The blue bins on campus are for paper recycling. All types of office paper can be recycled in these bins. This includes junk mail, envelopes (with or without plastic windows), fliers, brochures, postcards, newspaper, phone books, and all types and sizes of magazines and catalogs.

If you have any questions about what can and can't be recycled, or any other recycling concerns, please call Lauren Bostaph at ext. 6835. Your participation is appreciated!

New York State, the State University of New York, and Buffalo State College have long recognized that there are many legitimate reasons for faculty and staff members to remove property from Buffalo State for work-related functions. All Buffalo State College property, whether recorded on the departmental inventory or not, that is removed from campus by faculty or staff members for work-related functions must be identified on a Loan of College Property form. Assets transported back and forth on a continual basis (such as laptop computers) must also be identified on a Loan of College Property form. This form can be retrieved from the Campus Services website.

Please call ext. 6835 with questions.

Grading writing is a challenge physically, emotionally, and intellectually. We will discuss ways to manage the paper load and to provide more effective feedback to students on their writing during this workshop on Wednesday, November 30, from 2:00 to 3:00 p.m. in Cleveland Hall 205.

Presented by Janice Carello of the College Writing Program. Please register through the CyberQuad registration system or call Chris at ext. 5451.

The Buffalo State Theater Department presents the U.S. premiere of The Stepmother, written by Githa Sowerby and directed by Donn Youngstrom. Written in 1924, this melodrama is about a successful woman who suddenly finds herself caught up in financial ruin brought on by the machinations of her husband. The first public performance of the play was at the Shaw Festival in 2008. Performances are November 9–12 and 16–19 at 8:00 p.m. and November 12 and 19 at 2:00 p.m. in the Flexible Theatre in the Donald Savage Building. Tickets are available at the Rockwell Hall Box Office or by phone at ext. 3005.