The Daily Bulletin Archive

Amid evolving guidance related to the pandemic, I am writing to inform you of the current status of Buffalo State College’s protocols related to COVID-19. This update provides guidelines related to health, safety, and administrative services as we resume in-person operations.

This information will be discussed by President Katherine Conway-Turner and members of her cabinet at a virtual town hall meeting on Thursday, August 26. All faculty and staff members are welcome; please register to attend.

The guidance will also be updated throughout the remainder of the summer and will be shared in the Daily Bulletin and posted to the college’s Coronavirus Information website. Questions may be addressed to vpfm@buffalostate.edu.

HEALTH, SAFETY, AND WELLNESS

Masks
As announced by President Conway-Turner on August 4 and in accordance with updated guidelines from the Centers for Disease Control and Prevention (CDC) and the Erie County Department of Health, Buffalo State College again requires all campus community members and visitors—regardless of vaccination status—to wear face masks while indoors on campus.

Face masks are not required when faculty or staff members are alone in their personal offices or when students are inside their private residence hall rooms, or for individuals who are actively eating or drinking in a campus dining area.

Unvaccinated individuals are required to wear face masks in all outdoor settings. Face masks are also required for both vaccinated and unvaccinated individuals in all large outdoor group settings of 200 or more people.

Air Quality
Buffalo State follows guidelines from the New York State Department of Health and Centers for Disease Control and Prevention (CDC) regarding mechanical ventilation and air filtration. The campus has installed and will maintain high-performance MERV-13 filters within all facilities with air handling unit ventilation systems. Ventilation systems will continue to operate for longer hours, with increased outdoor air being supplied to indoor spaces where possible. Ventilation systems in all student housing facilities and all restrooms will be operated continuously. General purpose classrooms, which are not supported by air handling unit systems and scheduled for use during fall 2021, will be equipped with air purification units. 

There may be areas of the campus that are warmer or cooler than usual as a result of these changes. Individuals are asked to please accommodate these minor inconveniences and dress appropriately, so that the whole community can benefit from these ventilation changes. 

Capacity
Workplace capacity is limited only by the space available for individuals to maintain physical distancing, based on vaccination status. For fully vaccinated individuals, no physical distancing is required.

At this time, proof of vaccination status is not required from employees; however, employees are invited to upload their vaccination information to Human Resource Management to be exempted from weekly surveillance testing.

Cleaning and Disinfecting
Buildings have been prepared for a 100 percent return to in-person operations in compliance with CDC guidelines for cleaning and disinfection. The custodial emergency response team is trained and equipped with specialized disinfecting equipment and is available to address any area of concern, at any time of day, quickly and thoroughly.

Custodial services has resumed normal cleaning operations and is augmenting these with disinfection of high-touch surfaces in public areas. Faculty, staff, and students should make use of hand sanitizer stations and are encouraged to use the disinfectant wipes and spray provided by the campus to disinfect high-touch surfaces in their work areas.

Health Screening
State agencies and authorities may continue to screen individuals for COVID-19 symptoms, recent close contacts, and recent positive COVID-19 test results prior to or immediately upon arrival to the workplace, regardless of individual vaccination status. Screening may be performed via signage, by email and website, by telephone, or by electronic survey before individuals arrive to work. Temperature checks are no longer required as a part of health screening. Buffalo State will continue to use the daily health screening process for all employees who present to campus for work each day.

Resources for Employee Wellness
During challenging times, it is especially important that we be attend to our mental health and well-being. Here are several resources available to support employees:

• The Employee Assistance Program offers support to employees to promote well-being in and out of the workplace.
• Headspace offers science-backed meditation exercises and mindfulness resources. In partnership with the Governor's Office, Headspace now has a special New York collection of meditation, sleep, and movement exercises.
• Health.gov provides evidence-based guidance for maintaining or improving health through physical activity.
• The Professional Development Center at Buffalo State provides resources for employees to reconnect to campus and supports employee wellness.
• WellNYS Everyday helps New Yorkers make better choices to be well and stay well.

Social Distancing
Fully vaccinated individuals do not need to be socially distanced, but unvaccinated individuals and those whose vaccination status is unknown need to maintain 6 feet of social distance in accordance with CDC guidelines. In instructional spaces, in lieu of maintaining 6 feet of social distance, appropriate physical barriers may be used as long as they do not present a health or safety hazard. A mask is considered a physical barrier.

Testing
This week of August 23, COVID-19 surveillance testing takes place on Tuesdays from 6:00 to 10:00 a.m. and on Wednesdays from 2:00 to 4:00 p.m. in E. H. Butler Library 210. Starting Monday, August 30, the testing location will be Buckham Hall D Wing main gym with expanded hours.

Fully vaccinated employees (two weeks after receiving the second dose or two weeks after receiving a single dose vaccine) are exempt from mandatory weekly testing upon the submission of documentation (vaccine card or Excelsior Pass) that shows completion of a full vaccination series (definition subject to change based on final recommendations on booster shots from the Food and Drug Administration and the CDC).

Employees interested in submitting proof of full vaccination are encouraged to complete the Proof of Vaccination form. Employees who do not wish to provide their vaccine documentation via the secure form may call Human Resource Management at 878-3042 to schedule an appointment to provide it in person.

Mandatory weekly testing will continue to be required for any employee who has a physical presence on campus and who has not been fully vaccinated or has not shown proof of vaccination status.

Vaccinations
New York State provides information about vaccinations and appointment availability.

The U.S. Department of Health and Human Services Office of the Inspector General are alerting the public about fraud schemes related to the coronavirus and COVID-19 vaccinations. Scammers are using telemarketing calls, text messages, social media platforms, and door-to-door visits to perpetrate COVID-19-related scams. Learn how to protect yourself from these schemes.

ADMINISTRATIVE OPERATIONS

Attestation

Every campus employee reporting to work in person must affirm that he or she has read and understands the Guidance for State Agencies and Authorities during the COVID-19 Public Health Public Emergency. Please follow the link to read the guidance and attest that you understand its provisions and will adhere to its requirements.

Building Access

Buffalo State has returned to the schedule for building opening and closing used prior to COVID-19. Under the normal schedule, all doors on academic and administrative buildings are opened by 7:00 a.m. Monday through Friday. Academic buildings are closed at 10:00 p.m. and administrative buildings are closed at 6:00 p.m. Monday through Friday. Any facility that requires opening on Saturday or Sunday will be opened upon authorized request from the Events Management Office.

Events
All events must follow the Buffalo State COVID-19 guidance that is in place at the time of the event, and must be registered through the Events Management Office.

Consistent with current guidance, face masks are required at all indoor events for both vaccinated and unvaccinated individuals. Masks are also required in outdoor group settings of 200 or more people.

There are no capacity limits specific to COVID-19, but CDC physical distancing requirements for unvaccinated individuals are applicable when space allows.

Hosts should use event-related communications to remind attendees of current campus COVID-19 guidance. Guests should monitor themselves for symptoms on the day of the event and should not attend if they are experiencing symptoms or are otherwise concerned they could be infected with the coronavirus or other illness.

Information Technology
Some on-campus computer equipment may require a little “TLC” after sitting unused during the public health emergency. When you return to in-person operations, please inspect all your computers and peripherals at your earlier opportunity to ensure they are in good working order. Please check to ensure that

• your computers and monitors power on,
• your mice and keyboards are connected and functional,
• batteries in wireless mice and keyboards are live,
• your computers can connect to the Internet,
• your mobile devices are enrolled on the secure wireless network,
• the software you need is installed and functional,
• your files are synced to OneDrive,
• your computers can print to an available network printer (if applicable).

Instructors: Before the start of the semester, please visit the instructional spaces into which you have been scheduled, especially if you are not familiar with the presentation technology in those rooms. Classroom technology training is available by appointment.

Please note that, consistent with the new print policy implemented by SUNY System Administration, the campus no longer supports local desktop printers (e.g., HP Deskjet, HP OfficeJet).

Many hardware- and software-related problems can be resolved by simply restarting your computer. We recommend trying this first before opening a ticket for service. On a PC, press the Windows key > Power button > Restart; on a Mac, click the Apple menu > Restart. If your computer isn’t responding, you may need to perform a cold boot by pressing and holding down the power button on the computer. The computer will turn off after 5–10 seconds. Once the computer is off, wait a few seconds before turning it back on.

If you encounter hardware-related problems that can’t be resolved by restarting (e.g., the monitor won’t turn on, the mouse or keyboard don’t work, you can’t print), please open a hardware issue ticket to report the problem to Information Technology (IT). Include any troubleshooting steps you’ve already tried to help IT find a solution more quickly.

If you encounter software-related problems that can’t be resolved by restarting (e.g., an application won’t launch, an application is giving a ‘license expired’ message), please open a software issue ticket to report the problem to IT. Include troubleshooting steps you’ve already tried in the ticket’s description to help speed up finding a solution.

The deadline for academic software requests for academic year 2021–2022 was May 14, 2021. New software requests, depending on title, may require license review and installation preparation. You may experience delays if your request was not submitted by the deadline.

You may request IT assistance via the online portal, at ithelpdesk@buffalostate.edu, or at 878-4357; or by visiting the new Help Desk location in Butler Library 103, at the Ask Us Desk. Appointments are recommended for all in-person visits. Please visit the booking page to schedule.

Mail and Parcel Delivery
Mail delivery has returned to normal schedules used prior to COVID-19. Special requests regarding mail and parcel delivery may be emailed to adminops@buffalostate.edu.

Parking
All faculty, staff, student, and visitor vehicles parked on campus are required to display current parking permits appropriate to the lot designation, and according to permit instructions. Parking meters provide short-term parking for visitors and are available in lots R-3, R-4, G-25, and I-30. Vehicles in metered spaces must display a valid meter receipt.

To ensure proper use of campus lots with the return to in-person operations, full parking enforcement has resumed. Questions about parking at Buffalo State may be directed to parkingservices@buffalostate.edu.

Return to In-Person Operations
The Pilot Statewide Telecommuting Program (alternative work locations) has ended. Requests for exceptions involving extenuating circumstances limited to child care, elder care, or specific COVID-19-related medical accommodations should be addressed to the Human Resource Management Office. For those with extenuating circumstances, an extension of telecommuting arrangements may be possible through September 7, 2021.

Spending Controls
In accordance with SUNY guidance and until further notice, all Buffalo State departments should continue to curtail Other than Personal Service (OTPS) spending. The restrictions described in the Procedures for Spending Controls: COVID-19 and Post-COVID-19 have been updated to reflect recently publicized changes to travel and personnel procedures and apply to all state, Buffalo State College Foundation, and Research Foundation administrative funds.

Purchases must be limited to those items and services that are urgent, essential, and relevant to Buffalo State’s strategic priorities. Spending down of departmental accounts is prohibited. These procedures aim to provide methods for prioritizing, seeking approval for, and enacting essential OTPS spending at Buffalo State College during and after the COVID-19 impact.

Travel
This guidance pertains to all state, Research Foundation, and Buffalo State College Foundation funds:

International travel continues to be prohibited. Limited domestic travel may be permitted if it is consistent with local health guidance, supports essential business of the college, and relates to

• health and safety,
• instruction and research,
• student-facing experiences (e.g., Athletics),
• revenue generation (e.g., Admissions).

All travel requests must be accompanied by a COVID-19 Travel Attestation Form and require approval from the traveler’s supervisor. With the exception of Research Foundation–sponsored travel, all requests require review and approval at spending thresholds consistent with ongoing spending constraints reviews. Proposed travel valued above $10,000 would be subject to approval of the College Budget Committee. Research Foundation sponsor-funded travel is allowable consistent with New York State and local health guidance.

Travel Cards (T-Cards) will be available for use on approved travel. To reactivate T-Cards, please secure supervisor and respective cabinet member approval and submit to Bonnie Heim, director of non-contract procurement.