The Daily Bulletin Archive

A common error that the Accounts Payable and Travel Services Office observes concerns required backup for qualified expense reimbursement. In order to reimburse an individual for a qualified expense, SUNY requires a receipt and not an invoice or bill. The difference between these items is that a receipt shows that a payment has been actually made, while an invoice or bill shows a balance due and does not prove that the expense has been paid. In order to avoid confusion, I would advise individuals requesting reimbursement to double-check the receipt/invoice/bill at the point of sale to make sure that a receipt is provided which specifically shows that the item has been paid and that there is no balance due.

If you have any questions concerning this, please contact our office at ext. 4117.