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Posted: Wednesday, April 25, 2018

Purchase Requisition Deadlines for End of Fiscal Year 2017-2018

Please note: Purchase requisition deadline dates have been revised from those used in prior years. This is due to a change in fiscal year-end payment processing deadline dates requested by the SUNY Controller’s Office. Please note the revised dates as specified below.

Requisitions for supplies, materials, services, office supplies, and equipment from fiscal year 2017–2018 funds must be received in the Procurement Office by the close of business (4:00 p.m.) on the following dates:

Furniture orders (all)
Monday, April 2, 2018

Software orders
Monday, April 2, 2018

Office supply orders
Friday, June 1, 2018

All other orders requiring a purchase requisition
Tuesday, May 1, 2018

Important note regarding P-Cards: Procurement Card (P-Card) purchases will not be restricted during the time between the above cutoff dates and the end of the fiscal year. Departments may still use their P-Cards for authorized purchases during this time.

To make ordering at the end of the fiscal year a smooth process for everyone, please do your best to plan your ordering as far in advance as possible to make sure you have the goods and services you need before the cutoff dates. Submitting requisitions well before the cutoff dates will give Procurement Services the time it needs to place orders before the deadlines.

Important note: It is the responsibility of departments to ensure that all requisitions for fiscal year 2017–2018 are received in the Procurement Office by 4:00 p.m. on the above deadline dates. Requests received after the deadlines will be held until the start of the next fiscal year.

Once again, end-of-fiscal-year deadlines do not relate to P-Card usage. Offices and departments may continue to use P-Cards throughout this transition period with no interruptions. For P-Card questions or for information on how to obtain a P-Card, please contact Bonnie McKay, director of noncontract procurement, 878-5504.

Please contact Steve Olsen, director of contract management, 878-4113, with questions.