The Daily Bulletin Archive

Campus users are encouraged to use the new Sole/Single Source Justification Form (PDF, 110 KB) to support any procurement request where additional quotes or competition does not exist. Use of this form replaces the existing practice of writing a justification memo and is provided for efficiency and clarification in department requests when only one company can fulfill an order or service.

The following are common examples for appropriate use of the Sole/Single Source Justification Form:

• The supplies or services to be acquired are unique.
• Only one known source can meet Buffalo State’s needs within the required time frame; administrative delays do not justify urgency.
• Data is unavailable for competitive procurement.
• The goods or services being acquired are compatible with existing equipment.

Please note that all sole/single source justifications still require reasonableness of price of university funds. A few ways to determine if the price is reasonable are listed below:

• The vendor’s published price list or documented discount(s)
• Invoices or costs sheets from prior state contracts
• Comparison to other vendor’s prices for similar products or services
• Comparison to similar purchases by other campuses

The Sole/Single Source Justification Form should be uploaded as an attachment to Bengal Buy when a sole/single source procurement is being requested.

Please email the Procurement Office with questions or concerns.