Announcements
Posted: Wednesday, May 17, 2017Purchase Requisition Deadlines for the End of the Fiscal Year
Please note: Purchase requisition deadline dates have been revised from those used in previous years. This is due to a change in fiscal year-end payment processing deadline dates that are requested by the SUNY Controller's Office. Please note the revised dates specified below.
Requisitions for supplies, materials, services, office supplies, and equipment from fiscal year 2016–2017 funds must be received in the Procurement Office by the close of business on the following dates:
Furniture orders (all)
Friday, March 31, 2017
Software orders
Monday, April 3, 2017
Office supply orders
Thursday, June 1, 2017
Food and beverage orders
Thursday June 1, 2017
All other orders requiring a purchase requisition
Monday, May 1, 2017
Important note regarding P-Cards: Procurement Card (P-Card) purchases will not be restricted during the time between the above cutoff dates and the end of the fiscal year. Departments may still use their P-Cards for authorized purchases during this time.
To make ordering at the end of the fiscal year a smooth process for everyone, please do your best to plan your ordering as far in advance as possible to make sure you have the goods and services you need before the cutoff dates. Submitting requisitions well before the cutoff dates will give Procurement Services the time it needs to place orders before the deadlines.
Important note: It is the responsibility of departments to ensure that all requisitions for fiscal year 2016–2017 are received in the Procurement Office by 4:00 p.m. on the above deadline dates. Requests received after the deadlines will be held until the start of the next fiscal year
Once again, end-of-fiscal-year deadlines do not relate to P-Card usage. You may continue to use your P-Card throughout this transition period with no interruptions. For P-Card questions or for information on how to obtain a P-Card, please contact Bonnie McKay, procurement and travel card administrator, 878-5504.
Please call Steve Olsen, assistant to the comptroller for procurement, at 878-4113 with questions.
