Announcements
Posted: Thursday, October 25, 2007Purchase Orders Required
New York State procurement rules and regulations require that a state purchase order be prepared prior to the delivery of goods or services. The Purchasing Office will not process for payment any invoice for goods or services without an official purchase order already on file. If goods or services are delivered before the purchase order is issued, the employee who placed the order with the vendor may personally be liable for the payment of the goods or services.
An audit of the college by the New York State Comptroller's Office cited Buffalo State for not always adhering to these regulations by processing confirming orders, i.e., requests to pay for goods or services without a preexisting official purchase order. Violation of this policy may result in fiscal controls being placed on the offending department(s).
If you have any questions about ordering goods and services, call the Purchasing Office at ext. 4113.
