The Daily Bulletin Archive

The campus community extends its gratitude to longtime Mail Room employee Diana Ilecki, who provided a valued service to everyone throughout the years. We hope her retirement is going well. She will be missed.

The new Mail Room supervisor is Nelson Locher. The Mail Room location remains the same: behind the Classroom Building and across from Weigel Health Center, Building 44. Hours are 7:00 a.m.–4:15 p.m. Monday through Friday.

The campus is asked to comply with the following procedures to help the Mail Room receive and distribute mail more efficiently.

Metered Mail

1. Include department or individual name in return address. Without it, mail will be returned.
2. Include a completed blue meter slip with department account number, department name, and signature. If special handling is required, please indicate this on the meter slip.
3. Seal all manila envelopes and over-stuffed envelopes before sending to the Mail Room.
4. Overlap the flaps of business-size envelopes, and make sure they are all facing in the same direction.
5. Separate international mail from domestic mail. Also, please separate Canadian mail (postage is different).
6. If enclosed mail includes a staple or paperclip, please make sure it’s not in the upper right corner, where the meter will affix postage. Staples and paper clips damage the meter machine.
7. Do not mix pre-stamped envelopes or interoffice mail with mail to be metered. Please make sure the blue meter slip is attached to the mail, either with a paperclip or a rubber band.
8. Cover all nonprofit organization permits on letters or manila envelopes with a blank label before sending to the Mail Room. These envelopes cannot be processed in the meter machine unless permits are covered. Mail with uncovered nonprofit permits will be returned.
9. Please inform the Mail Room before any large mailing. We can bring a cart to your location. This is much easier on the drivers.

Intercampus Mail

1. Please use only brown interoffice envelopes. Large envelopes must be tied, and small envelopes must have the flaps tucked in.
2. Do not mix empty envelopes with interoffice mail in the same bin.
3. Large mailings must be bundled by building and department.
4. All information on any envelope must be clearly printed and legible.
5. Please include name and department where mail is to be delivered.
6. Do not attempt to send intercampus mail via metering (a waste of time and money).

Bulk-Mail Procedures
The Mail Room has adopted the following new procedures for bulk-mailing:

1. All bulk-mail requests must be e-mailed tolochernr@buffalostate.edu.
2. All e-mail requests require the following information:
   >> Department name
   >> Department account number
   >> Number of pieces
   >> Number of containers
   >> Exact location of pickup (building and room number)
   >> Date of requested pickup (at least one day’s notice is required)
   >> Mail service being used (e.g., Mail Masters or other service)
   >> Any special instructions (e.g., apply labels, sort, etc.)
3. Further bulk-mail changes are pending. If and when instructions vary, the campus community will be notified. 

Services Not Available in the Campus Mail Room

1. The Mail Room does not sell stamps.
2. The Mail Room does not supply packing materials.
3. The Mail Room will not process personal mail. Personal mail can be delivered with the proper postage; however, it is not an accepted practice.
4. Arrangements for returns via UPS or other service must be made prior to drop-off in Mail Room. Mail Room staff will not make these contacts (e.g., UPS call tag, etc.).
5. The Mail Room does not know when departments move from one location to another. Please notify the Mail Room of changes within your department. Mail will continue to be delivered to the current address until the Mail Room is notified of changes.

Mail Room staff members are available to answer any questions at (716) 878-5515. Help them better serve the college community! Thank you for your cooperation.