The Daily Bulletin Archive

Internal applications are being accepted for the following position on campus. This is an internal job posting open to employees of Buffalo State University who are currently paid from any state-appropriated-funds payroll.

Title: Senior Staff Assistant / Assistant to the Vice President
Department: Enrollment Management, VP Office
Salary: $55,000
Negotiating Unit: UUP

Brief Job Description
This position is responsible for providing high-level support to facilitate the efficient operation of the Enrollment Management division. The incumbent will provide a broad range of administrative support to the vice president for enrollment management and other members of the campus community. The incumbent must use good judgment in prioritizing multiple tasks and assignments; be able to interact with senior leadership on behalf of the vice president, using tact and diplomacy to respond to situations; establish procedures to meet priorities while maintaining an efficient workflow; and respond to calls, as well as organize, expedite, and follow up on projects.

Essential Responsibilities
20% Develop a system for monitoring and managing departmental budgets and provide periodic ad hoc reports. Assist with planning and preparation of departmental budget requests, designation of accounts, tracking of expenditures, and reconciliation

10% Lead data processing operations and develop systems that meet the needs of a variety of processes, including systems for reviewing, processing, and filing of personnel documents and correspondence. Develop a system of support for monitoring, tracking, and compliance of enrollment activities as it relates to NYS, SUNY, and Buffalo State University policies.

25% Manage personnel forms for the Enrollment Management division, including but not limited to performance programs, annual evaluations, position requests, and employee change forms. Review appointment recommendations and personnel transactions prior to consideration of the vice president and ensure compliance with university and union policies. Assist with employee recruitment functions for the division including serving on searches.

20% Assist the vice president and other staff members within the division in organizing and planning annual and special events to support professional development and engagement of divisional staff.

15% Provide professional administrative support including scheduling meetings, using electronic calendar system to manage and coordinate schedules, directing phone call inquiries, responding to inquiries as appropriate, coordinating travel, and processing appropriate documentation per the requirements of the university.

10% Draft, edit, and distribute documents, manuals, and publications related to supporting divisional leadership, including but not limited to divisional communication messages, newsletters, agendas, and reports.

Skills and Abilities

• Excellent verbal and written communication skills. Excellent interpersonal skills.
• Ability to maintain confidential information. Excellent organizational skills and attention to detail. Strong analytical and problem-solving skills.
• Proficiency with Microsoft Office Suite or related software.

To view the required qualifications and to apply, please view the posting on the Buffalo State Job Opportunities website.

The posting is open for consideration of internal candidates through Thursday, December 21, 2023.