The Daily Bulletin Archive

In order to claim Method II travel reimbursement, an original itemized hotel receipt in the employee's name must be provided. The hotel receipt will need to show check-in and check-out dates, name registered, the room rate, taxes, other charges, amount paid, and a zero balance.

A word of caution when booking online through a third party: It is oftentimes very difficult to use the college’s NYS tax exempt status when booking a hotel through a third party. It is also not always possible to receive an itemized receipt from the third party. Before booking with a third party, please confirm that an itemized receipt as mentioned above will be available. Because of these possible scenarios, we recommend booking the room directly with the hotel and requesting that a government rate be honored.

If you share a room with another employee, one-half of the double room charge should be claimed by each person. Separate itemized receipts should be requested to the hotel upon check in order to claim per diem rates using Method II. Again, this may not be possible if booking through a third party. It is, however, required documentation when claiming Method II reimbursement.

If you have any questions, please contact the college’s Travel Office at ext. 4117.