The Daily Bulletin Archive

Internal applications are being accepted for the position of associate dean of academic standards and student success on campus. This is an internal job posting open to employees of SUNY Buffalo State who are currently paid from any state-appropriated-funds payroll.

Title: Associate Dean / Associate Dean of Academic Standards and Student Success
Department: School of Arts and Sciences
Salary: Competitive
Negotiating Unit: M/C

Brief Job Description
This calendar year Management/Confidential position reports to the dean of the School of Arts and Sciences (SAS) and works closely with the associate dean of curriculum and assessment and SAS department chairs. This position represents the SAS at various functions and meetings, has authority in matters related to academic standards and readmission within the School of Arts and Sciences, and plays a leadership role in student success within the school.

Selected job duties include the following:

Academic Standards

• Serve on Academic Appeals Committee (petition review)—AAC meets biweekly to review petitions.
• Academic Misconduct Committee—see DOPS I:17:03 and VIII:04:00.
• Oversee academic grievance process—see DOPS I:17:02.
• Academic standing review.
  
  ¤ This includes student file review and dismissal appeal review in late December/early January and late May/early June.
  ¤ Helps students, as needed, with the dismissal appeal process.
  ¤ Dismissal letters (email and postal letters) are sent by the Academic Standards Office; all other letters are sent via email by the dean’s office.
  ¤ Review all SAS dismissal appeals and determine if dismissals should be rescinded.
  ¤ Support SAS probation students (AW, P, and P2)
  e.g., holds on accounts and meetings, contract development, success plan development.
• Develop a support plan for students receiving Letters of Concern.
• Develop a support plan for students with a 2.0 (or higher) cumulative GPA, but less than 2.0 GPA in their major.
• Grading and Course Access
  ¤ Approve grade change forms.
  ¤ Oversee compliance with midterm and final grading windows as well as use of the Bengal Success Portal.
  ¤ Manage and support grade challenges and grievances.
  ¤ Approve graduate and undergraduate course by contracts.
  ¤ Approve graduate and undergraduate course by contracts/independent studies/special projects.
  ¤ Manage X grades.
  ¤ Monitor and administer foreign language waivers and course substitutions.

Readmission Application Review and Processing

• Applications are submitted on an ongoing basis.
• Guidance
  ¤ Approve applications of students with a 2.0 GPA or higher.
  ¤ If student has less than a 2.0 GPA—determine if there is a path to graduation (e.g., by changing major, moving to INS program); consult with the department, if needed, if the student will stay in their major; some readmit students with fewer than 60 credit hours can be advised to come back as undeclared.

Student Success

• Serve on Care Team—the Care Team meets biweekly or monthly.
• Oversee existing student persistence and retention initiatives (e.g., work with the Roar 2 Success initiative; work closely with the professional advisors; follow students using our early alert system).
• Develop and implement more sustainable and more systematic initiatives in consultation with relevant parties aimed at assisting students before they are so far behind they cannot catch up
• Serve on Orientation Committee and coordinate school participation in First-Year and Transfer Orientation.
  ¤ Coordinate logistics of department participation (e.g., confirming room assignments, disseminating Orientation schedule to chairs).
  ¤ Support departments in developing new strategies for academic department time at Orientation.
• Serve on the Academic Convocation Committee—First-Year Convocation is the Friday before classes begin.
• Provide day-to-day support to chairs and faculty members who need to know about student-related DOPS policies and who may have challenging student issues.
• Advising.

¤ Provide weekly reports of incoming transfer and readmit students to chairs on a weekly basis and encourage departments to assign faculty advisors to these students.
¤ Support departments in developing new advisement and department engagement plans.
¤ Support coordination of advising between the departments and the Academic Advising Center.
¤ Promote advisement best practices.
¤ Develop professional development workshops for faculty on advising.

• Review course syllabi for requirement compliance and communicate the importance of having updated, accurate syllabi to faculty.

Student Well-Being

• Serve on the Care Team—biweekly meeting of representatives from each school, Student Affairs, Residence Life, University Police, Weigel, and other. Decisions support the emotional, physical, and social well-being of the students.
• DEISJ engagement for success.
  ¤ Within the new syllabi.
  ¤ Campus engagement and belonging.
• Facilitate actions involving the Dean of Students Office and Academic Affairs.
  ¤ No contact orders, student expulsion, extreme illness.
• Support departments on student engagement and conduct within the classroom.

Faculty Development

• Participate in faculty orientation.
• Consult with faculty regarding student success issues.
• Promote campus professional development opportunities.
• Develop student success–related workshops (e.g., faculty advising, disruptive students).

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Serve on the Academic Success Collaborative.

Participate in other committees as assigned by the dean.

Be a member of the dean’s staff and participate in the operation of the Arts and Sciences Office.

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To view the required qualifications and to apply, please view the posting on the Buffalo State Job Opportunities website.

This posting has a priority review date of Monday, July 24.