The Daily Bulletin Archive

Policy Statement
Only authorized signers listed herein may sign or execute purchasing agreements for goods and services or contracts and agreements that involve the use of college-owned departmental equipment, supplies, or facilities or require the college to provide any nature of services.

Those authorized to sign such contracts and agreements are the vice president for finance and management, the associate vice president for finance and management/comptroller, the director of procurement services, and the purchasing manager. The facilities procurement coordinator has the authority to sign construction contracts. Any contract or agreement that originates in a department must have the approval of the area supervisor or department chair before it is submitted to the business office for signing.

Any other college employee who signs a contract or agreement may be held personally responsible for its performance (payment, liability, etc.). Any contract executed by an employee without express prior authorization is not valid or binding at Buffalo State College. Employees place themselves at potentially great financial risk by entering into such agreements, written or oral, on behalf of the college without express prior written authorization.

Examples of campus contracts and agreements include the following:

• Procurement contracts
• Revocable permits
• Sponsorship agreements
• Memoranda of Understanding
• Leases
• Academic programs (3+2 programs)
• Software agreements
• Maintenance agreements
• Master service agreement
• Cleaning agreements
• Off-campus meeting venues  
• Consultants
• Construction contracts
• Events, entertainment, rentals
• Revenue or instructional (ESL tuition, etc.) contracts
• Continuing Education agreements

Please contact Steve Olsen, assistant to the comptroller for procurement, ext. 4113, with questions.